3 Time Management tools to boost productivity
Our time is finite, so all of us must use it well. There are only 24 hours of time allocated to us each day. And in our fast-paced world, it is easy to become overwhelmed with information, people, tasks and responsibilities. Sometimes, it can all get the better of us.
Without effective knowledge, strategies and tools, poor time management can easily lead to stress and discomfort. So, if you would like to improve your time management and productivity skills, one of the first things you should do is assess the tools you are using.
3 Time Management Tools You Can Use Every Day
Your To-do List
If you only use one time management tool, this is the one you need. Spend the first 20 minutes of your day, every day, to plan your day. Every task must be set around a realistic and achievable timeframe.
One of the key principles of a good To-Do-List is to keep it short. Try writing down only 3 things you would like to achieve today. Then tick each of them off as they are achieved. With all the interruptions to our busy schedules from emails, phone calls, meetings, and workmates, family and friends, sometimes achieving just three things per day can be a mammoth effort. However, you will soon begin to notice the difference that writing down and achieving 3 daily tasks will make to your life.
Calendars are essential to tracking, planning, and scheduling your time. How can you manage your time if you don’t know how and where you are spending it?
Schedule specific times of each day to work on tasks or projects, and block that time out on your calendar. Never rely on your memory for your appointments with others or yourself. Always build buffer times around appointments in your calendar, to account for travel time, preparation time, and follow up time.
Notebooks – online or on paper
You need one place where you keep all of your notes, and one place to go looking when you need to retrieve a piece of information. Document every thing that you feel is important.
It doesn’t matter whether your tools are paper or app based, as long as you have them, and use them. Know and understand that the day will rarely go as you had planned. Emergencies will pop up and unexpected events may change your course and direction. Just keep focusing on the bigger picture and keep moving forward by focusing on what’s most important.
Time Management training from CTO will provide you with skills to help you determine how you presently use time; teach you how to make the most effective use of your time; and allow you to use your time the way you choose – for work, rest or play.
To find out more about our Time Management courses please click here.